# All-Hands Presentation Template

**Monthly format (30–45 min) | Adjust timing for quarterly/annual**

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## Slide 1: State of the Company

**Headline:** One honest sentence about where we are right now.

> "We're ahead on revenue, behind on hiring, and Q3 is looking strong."

**3 key metrics (vs. target):**
| Metric | Target | Actual | Status |
|--------|--------|--------|--------|
| ARR / Revenue | | | 🟢/🟡/🔴 |
| [Key growth metric] | | | |
| [Key health metric] | | | |

**One sentence on momentum:** Are we accelerating, steady, or facing headwinds? Be honest.

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## Slide 2: Progress on Quarterly Rocks

For each company-level rock:

| Rock | Owner | Status |
|------|-------|--------|
| [Rock 1 description] | [Name] | ✅ Done / 🟡 On track / 🔴 At risk |
| [Rock 2 description] | [Name] | |
| [Rock 3 description] | [Name] | |

For any 🔴 at-risk rock: one sentence on what changed and what we're doing about it.

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## Slide 3: What We're Proud Of

**One specific win from the last 30 days.**

Not the metric — the story behind it.

> "CS team saved the Müller Group account after a critical feature gap was flagged 72 hours before their renewal. They pulled together engineering, product, and sales in 24 hours and presented a roadmap commitment that converted a churned account into an expansion. That's what customer obsession looks like."

Tie to a company value. Name the people involved.

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## Slide 4: What We Learned / What Didn't Work

**One honest thing that didn't go as planned.**

> "Our Q2 product launch was delayed 3 weeks because we underestimated the testing scope for the new export feature. We shipped it, customers are using it, but we learned that our pre-launch testing checklist needs to include third-party integration validation. We've added that to the template."

If it's small: 2 sentences. If it's big: more time here, less elsewhere.

**Why this slide exists:** A company that only celebrates wins teaches people to hide problems. This slide teaches people that honesty is valued.

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## Slide 5: What's Coming Next 30 Days

**3 things to know about:**

1. [Upcoming release / launch / event] — [What it is and why it matters]
2. [Hiring update or org change] — [Honest current state]
3. [External event / partnership / market development] — [What we're watching]

**What NOT to include:** Vague aspirations. Only things people can actually act on or prepare for.

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## Slide 6: Q&A

**Format:** Live questions preferred. Anonymous submission option always available.

**CEO rules for Q&A:**
- Answer the question asked, not the one you wish they'd asked
- "I don't know, but I'll find out and share by [date]" > vague answer
- "I can't share that yet because [reason], but I will when I can" > "no comment"
- If the same question has been asked three times across all-hands, it's a communication gap — fix it

**Closing line:**
> "Thanks for your time. If you have a question you didn't get to ask — Slack me directly, or use the anonymous form. I read every one."

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## Presenter Notes

**Before every all-hands:**
- [ ] Review last all-hands deck — anything promised that wasn't delivered?
- [ ] Check: is there anything employees should have heard from us before this meeting?
- [ ] Have 3–5 real Q&A answers prepared for the hardest questions you'd expect

**During Q&A:**
- [ ] Don't deflect hard questions — they remember
- [ ] Don't over-explain — short answers signal confidence
- [ ] Don't let one person dominate — "let's take that to a 1:1" is a valid response

**After every all-hands:**
- [ ] Send a written summary within 24 hours (key metrics, decisions, answers to top questions)
- [ ] Follow up on any commitments made during Q&A within the stated timeframe